Getting Things Done

Laughter by David Shankbone

Getting Things Done (GTD) is a time management method, described in a book of the same title by productivity consultant David Allen. The book was first published in 2001, and it has been revised and updated several times since then. GTD is based on the principle of moving planned tasks and projects out of the mind by recording them externally and then breaking them into actionable work items. This allows one to focus attention on taking action on tasks, instead of recalling them.

Overview

The GTD method rests on the idea of creating a reliable system to manage tasks and projects. The system is designed to help individuals and organizations increase productivity and reduce stress by organizing tasks and projects into manageable steps.

Five Steps of GTD

The GTD methodology is divided into five distinct steps:

1. Capture

The first step involves collecting all tasks, ideas, and projects into a "capture" system. This can be a physical inbox, a digital tool, or any other method that allows for the collection of information. The goal is to get everything out of your head and into a trusted system.

2. Clarify

In this step, each item in the capture system is processed to determine what it is and what action is required. This involves deciding whether the item is actionable, and if so, what the next action is. If no action is required, the item can be discarded, incubated for future reference, or filed as reference material.

3. Organize

Once items are clarified, they are organized into appropriate categories. This can include lists for next actions, projects, waiting for, someday/maybe, and reference materials. The organization step ensures that all tasks and projects are stored in a way that makes them easy to access and review.

4. Reflect

Regular review is a key component of GTD. This involves looking over your lists and calendar to ensure that everything is up to date and that you are aware of all your commitments. The weekly review is a critical part of this step, where you review your system and make any necessary adjustments.

5. Engage

The final step is to take action. With a clear understanding of your tasks and priorities, you can make informed decisions about what to work on at any given time. This step is about trusting your system and focusing on the task at hand.

Tools and Techniques

GTD can be implemented using a variety of tools and techniques. Some people prefer paper-based systems, while others use digital tools such as task management software or productivity software. The key is to find a system that works for you and to use it consistently.

Benefits

The benefits of GTD include increased productivity, reduced stress, and a greater sense of control over your tasks and projects. By having a clear system in place, you can focus on what needs to be done without being overwhelmed by the sheer volume of tasks.

Criticism

While GTD has many proponents, it has also faced criticism. Some argue that the system can be overly complex and time-consuming to maintain. Others believe that it may not be suitable for all types of work or personalities.

See Also

• Time management
• Productivity
• David Allen (author)
• Task management software
• Project management